Delivery notes and invoices with AI — one of our products
200 delivery notes scanned. Zero typed by hand.
DocBolt is our product that reads delivery notes in bulk with AI, logs them and matches them against invoices to find discrepancies. From paper to digital in seconds.
Paper delivery notes, hours lost, expensive mistakes
Dozens of paper delivery notes come in every day. Someone types them into the system by hand — hours of repetitive work and mistakes. Someone else loses them. And when the invoice arrives, nobody really cross-checks it against the notes received: extra lines, inflated prices, quantities never delivered slip through and you pay for them.
Problem
Manual entry
Every delivery note re-typed by hand: hours of repetitive work, transcription errors, incomplete or illegible data.
Problem
No note–invoice match
When the invoice lands no one checks it against the delivery notes. Extra lines, different prices, wrong quantities go unnoticed.
Problem
Zero categorisation
Delivery notes end up in a drawer: impossible to know how much you spend by supplier, site or cost centre.
Scan. The AI does the rest.
Drop the delivery notes in the scanner: DocBolt extracts supplier, lines, prices and quantities, matches them against invoices and hands you only the discrepancies to review.
Bulk AI scanning
Up to 200 delivery notes in a single PDF. AI separates documents and recognises number, date, supplier and every line: item, quantity, unit price, amount.
Note ↔ Invoice match
Import invoices via XML or feed. AI matches notes and invoices, compares line by line and flags discrepancies.
Automatic categorisation
Every document classified by supplier, cost centre, site and product category. Detailed view of spend.
Printer FTP folder
Set the printer to save to a folder: DocBolt watches it and processes every scan automatically.
Everything under control, in one AI platform
AI delivery note logging
Bulk scanning, automatic extraction of supplier, lines, items, prices and quantities. Quick review and confirm.
Smart matching
Automatic line-by-line comparison with alerts on discrepancies: different prices, missing lines, wrong quantities.
Cost centres
Assign notes and invoices to sites, departments and projects. Detailed spend report across every dimension.
Supplier directory
Full master data with tax details, commercial terms, delivery note and invoice history, automatic supplier rating.
How it works
Scan
Up to 200 delivery notes in a PDF, or configure the printer to send them via FTP automatically.
AI extracts
Splits documents, recognises supplier, number, date and every line with price and quantity.
Invoice arrives
Import via XML FatturaPA, SDI, Zucchetti, TeamSystem or any management system.
Match & Alert
Line-by-line comparison: if everything matches, confirmed; if not, immediate alert.
Notes from any source, invoices from any system
Bulk scanning
One PDF with 200 delivery notes: AI splits and processes each one automatically.
Printer → FTP
The printer saves to a watched folder, DocBolt processes every scan on its own.
XML FatturaPA / SDI
Import invoice XML and automatic receipt from the Italian exchange system for immediate matching.
Zucchetti / TeamSystem
Direct connection to management systems: invoice and supplier master data sync.
API & Webhooks
RESTful API for any integration, webhooks for real-time match/discrepancy notifications.
It adapts to your company, not the other way round
Custom AI training
AI learns your suppliers' delivery note formats: after the first scans recognition gets sharper and sharper.
Matching rules
Tolerance thresholds for price and quantity, automatic or manual approval configurable per supplier.
Categories & cost centres
Your hierarchies (sites, departments, jobs) with automatic assignment based on supplier or content.
Roles and permissions
Admin, warehouse, accounting, management: each sees and approves only what's theirs. Multi-company.
Why DocBolt
Not a generic OCR: an AI system specialised for Italian delivery notes and invoices.
Stop typing delivery notes. Live in 48 hours, with no change to your management system.
Request information about DocBolt
Free demo on request. We get back to you within 24 working hours.
Product: DocBolt